Privacy Policy for Cosplay Allstars

Effective Date: August 2024 – Rev 1.0

Cosplay Allstars (“CA”, we,” “us,” or “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website [www.cosplayallstars.com] (the “Website”), participate in events, engage with forms, sign up for newsletters, or use our members areas and contact forms.

By accessing or using our Website, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this Privacy Policy, please do not use the Website.

SIMPLE TERMS: We will never share your personal information with any other organisation, you have certain control over the data you post and you can close your account. Anything else, just contact us to discuss and resolve.

1. Information We Collect

We collect various types of personal information to provide and improve our services to you. The types of personal information we may collect include:

• Personal Identification Information: Name, email address, phone number, mailing address, date of birth, etc.
• Event Registration Details: Information related to your participation in events, including payment details and event preferences.
• Newsletter Subscriptions: Email address and any preferences related to your subscription to our newsletters.
• Contact Form Information: Information submitted through our contact forms such as your name, email, message, etc.
• Member Area Details: Information provided to create an account in the members area, including login credentials, profile data, etc.
• Usage Data: Information about how you interact with our website, such as IP address, browser type, device type, and page visit history.

2. How We Use Your Information

We use your personal information for various purposes, including:

• To provide and manage our website, events, and member areas.
• To communicate with you, including sending newsletters, event updates, or promotional offers.
• To respond to inquiries made through contact forms or other communication channels.
• To process event registrations and payments.
• To personalise your experience on the Website and improve the content and functionality of our services.
• To comply with legal obligations, enforce our terms, and protect our rights.

3. How We Collect Your Information

• Directly from You: Information is collected when you register for an event, subscribe to our newsletter, complete a contact form, or use our member areas.
• Automatically: We collect information about your use of our website automatically through cookies and similar tracking technologies. For more information, see our Cookie Policy.
• Third Parties: We may receive personal information from third-party services if you use social media logins or other third-party integrations.

4. How We Protect Your Information

We take the security of your personal data seriously. We implement various security measures, including encryption and secure servers, to protect your personal information. However, no method of data transmission or storage is 100% secure, and we cannot guarantee the absolute security of your data.

5. Sharing Your Information

We do not sell, trade, or rent your personal information to third parties. However, we may share your information in the following cases:

• Service Providers: We may share your personal data with trusted third-party service providers who assist us in running our website, sending newsletters, managing events, and processing payments. These providers are only authorised to use your data as necessary to perform their services.
• Legal Requirements: We may disclose your information when required by law or in response to a legal request, such as a subpoena or court order.
• Business Transfers: In the event of a merger, acquisition, or sale of assets, your personal data may be transferred as part of the transaction.

6. Your Data Protection Rights

You have the following rights regarding your personal data:

• Access: You can request a copy of the personal information we hold about you.
• Correction: You can request that we correct any inaccurate or incomplete information.
• Deletion: You can request that we delete your personal data, subject to legal requirements and business needs.
• Restriction: You can request the restriction of processing of your personal data under certain circumstances.
• Portability: You can request the transfer of your personal data to another organisation in a structured, commonly used, and machine-readable format.
• Opt-Out: You can opt out of receiving newsletters or promotional communications by following the “unsubscribe” link in emails or contacting us directly.

If you wish to exercise any of these rights, please contact us at hellothere@cosplay-allstars

7. Cookies

Our website uses cookies to enhance your user experience and track website usage. Cookies are small text files placed on your device when you visit our website. For more details, please refer to our [Cookie Policy].

8. Third-Party Links

Our website may contain links to third-party websites that are not operated or controlled by us. This Privacy Policy applies only to our Website, and we are not responsible for the privacy practices of third-party websites. We encourage you to review the privacy policies of any third-party websites you visit.

9. Children’s Privacy

Our Website is not intended for individuals under the age of 16. We do not knowingly collect or solicit personal information from children under 16. If we become aware that a child under the age of 16 has provided us with personal data, we will take steps to delete such information.

10. Changes to This Privacy Policy

We reserve the right to update or modify this Privacy Policy at any time. When we make changes, we will update the “Effective Date” at the top of this page. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your data.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

Cosplay Allstars
Email: hellothere@cosplay-allstars